CHW Accounting Limited is a limited company registered in England and Wales with registered number 08286973. A list of directors’ names and their professional qualifications is available for inspection at Regency House, 45-53 Chorley New Road, Bolton, BL1 4QR, the firm’s registered office. The firm’s trading office is Bedford House, 60 Chorley New Road, Bolton, BL1 4DA.
In accordance with the disclosure requirements of the Services Regulations 2009, our professional indemnity insurer is HCC International Insurance Company Plc, Registered company number 01575839, FCA registration number 202655, Registered Office Walsingham House, 35 Seething Lane, London, EC3N 4AH. The territorial coverage is worldwide excluding professional business carried out from an office in the United States of America or Canada and excludes any action for a claim brought in any court in the United States of America or Canada.
CHW Accounting Limited– Website usage terms and conditions.
The term ‘CHW Accounting Limited’, CHW Small business Accounting’, ‘us’, or ‘we’ refers to the owner of the website whose registered office is Regency House, 45-53 Chorley New Road, Bolton, BL1 4QR. The term ‘you’ refers to the user or viewer of our website.
Last Updated 24th May 2018
Cowgill Holloway LLP is committed to the protection of any data that we have collected as part of our normal business activities. We understand the importance of privacy and have worked towards ensuring we comply with the General Data Protection Regulation (GDPR).
This website is operated by Cowgill Holloway LLP (“Cowgill Holloway LLP”, “we” or “us”), a UK limited liability partnership, a member firm of the Cowgills network of independent member firms affiliated with Cowgill Holloway LLP.
The Data Protection Officer,
Cowgill Holloway LLP,
45-53 Chorley New Road,
Alternatively you can email DPO@cowgills.co.uk. We aim to respond to any privacy related correspondence within 20 working days from the date we receive the request.
You may also contact the UK Information Commissioner’s Office at https://ico.org.uk/concerns/handling/ to report any concerns you may have about our data handling practices.
Directly. Data can be collected directly from individuals in a range of methods. These include from contacts who supply a business card or fill out online forms, subscribe to newsletters, register for webinars or attend meetings and events we host, visit our offices or apply for jobs with the firm. We can also acquire personal data directly when we are establishing a business relationship or carrying out contractual obligations supplying professional services.
Indirectly. We collect personal data indirectly about individuals from a wide array of sources, which can include recruitment agencies and our clients. We may record personal data onto our client data records to better facilitate services for our business clients, subscribers and individuals, or to satisfy a legal obligation, or for our legitimate interests.
Publically available information — Personal data can be acquired from a variety of public registers, news articles, Internet searches and other publically available resources.
Recruitment. We may obtain personal data about potential employees from their recruitment agency and other parties including former employers, credit reference agencies and the Disclosure and Barring Service (DBS).
Business clients — Our corporate and business clients engage with us to perform professional services on their behalf, some of which involve sharing personal data that they are the data controller for, as a function of the engagement. Eg we review payroll information as a necessary element of an audit and we often need to use personal data to complete tax returns and R&D tax claims. Our services may also include processing personal data under our clients’ control on our hosted software applications, which may be governed by different privacy terms and policies.
Social Media Networking — If you log in to any of our group websites using social media platforms such as Google, LinkedIn or Twitter to authenticate on the site and connect your social media information to ourselves, we will collect the information or content required for the registration or login process that you have expressly permitted your social media platform is able share with ourselves. That information may include your name and email address and, depending on your privacy settings within the application or platform, further details about you. We advise, therefore, you review the privacy controls on the relevant social media platform to choose how much information you are happy to share with us.
Personal data. Here is a list of commonly collected personal data we process in order to conduct our business activities.
Sensitive personal data. We normally do not collect sensitive or special categories of personal data regarding individuals. If we do have a requirement to process sensitive personal data, it is only carried out with the consent of the individual, unless it is obtained indirectly for legitimate purposes.
Special Categories of Personal Data we may collect include;
We rely on the following lawful bases when collecting and using personal data to carry out our business operations and provide products and services:
We collect personal data for any number of reasons but each of these reasons should be transparent and evident to the data subject. Reasons for we use your personal data include.
We may, on occasion, share personal data with trusted third parties to help us deliver efficient and quality services. These recipients are contractually bound to safeguard the data we entrust to them. We may engage with several or all of the following categories of recipients:
We store personal data on servers located in the European Economic Area (EEA). We may transfer personal data to Cowgills member firms, and reputable third party organisations situated inside or outside the EEA when we have a business reason to engage these organisations. Each organisation is required to safeguard personal data in accordance with our contractual obligations and data protection legislation.
Your data protection rights are highlighted here.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information or to exercise any of your other rights. This helps us to ensure that personal data is not disclosed to any person who has no right to receive it. No fee is required to make a request. Depending on the circumstances, we may be unable to comply with your request based on other lawful grounds.
We have put appropriate technical and organisational security policies and procedures in place to protect personal data (including sensitive personal data) from loss, misuse, alteration or destruction. We aim to ensure that access to your personal data is limited only to those who need to access it. Those individuals who have access to the data are required to maintain the confidentiality of such information. We may apply a process called pseudonymisation, de-identification and anonymisation techniques in efforts to further protect your personal data.
If you have access to parts of our websites or use our services, you remain responsible for keeping your user ID and password confidential. Please be aware that the transmission of data via the Internet is not completely secure. Whilst we do our best to try to protect the security of your personal data, we cannot ensure or guarantee the security of your data transmitted to our site; any transmission is at your own risk.
We retain personal data to provide our services, stay in contact with you and to comply with applicable laws, regulations and professional obligations that we are subject to. Unless a different time frame applies as a result of business need or specific legal, regulatory or contractual requirements, where we retain personal data in accordance with these uses, we retain only the necessary personal data for those requirements for seven years. We will dispose of personal data in a secure manner when we no longer need it.
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